Clerk Job Description

Under General Supervision, Provides A Variety Of Routine To Moderately Difficult Clerical Support To Various Offices, Which May Include Receptionist Duties, Typing, Word Processing, Record Keeping, And Filing; Performs Related Work As Assigned.

Clerk Is The Entry Level Class Of This Clerical Series.  Initially Under Close Supervision, Incumbents Learn Office And District Procedures.  As Experience Is Gained, There Is Greater Independence Of Action Within Established Guidelines.  This Class Is Distinguished From Intermediate Clerk In That The Latter Is The Journey Level Class In The Office Support Series.

Clerk Duties/Functions/Responsibilities

  • Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
  • Reviews computer-produced reports for accuracy and makes corrections as required; operates standard office equipment; performs such office support activities as opening and distributing mail, processing outgoing mail, erasing dictation tapes and ordering office supplies.
  • Learns to enter and retrieve data from an on-line or personal computer system, following established formats; prepares and updates a variety of reports, which may require the use of arithmetic calculations.
  • Types correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor.
  • Maintains records and processes forms, such as payroll records, purchase requisitions and orders, and others specific to the organizational unit.
  • Establishes and maintains office files; researches and compiles information and maintains office files; researches and compiles information from such files.
  • Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding District or unit activities and functions.

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